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Client Corner

In an effort to continue our excellence in customer service and client communications, Berkheimer is proud to offer the Client Corner.

 


Find Out What Berkheimer Can Do For You

Berkheimer has a 60 year history of successful collection and administration of Pennsylvania Act 511 taxes for all sizes of municipalities and school districts throughout the state.  
 
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Employer Earned Income Tax Frequent Asked Questions 

  
 

What is the employer's responsibility?

The Employer’s responsibility for withholding the earned income tax is based on the location of the business.  If a business is located in a jurisdiction that has an earned income tax, the employer is required to withhold this tax. The employer is required to submit the withholdings to the officer that collects for that jurisdiction.

 

Example: If the business is located where the earned income tax is 1% for residents and 1% for non-residents, the employer would be required to withhold for all employees that work at that location. The employer is required to submit a quarterly withholding report with the following information. Social security number, name, address, gross wages & withheld tax for each employee at that location. Berkheimer in turn will process the quarterly return and forward the withholdings to the jurisdiction the employee resides in.

 

Philadelphia Residents
If an employee resides in Philadelphia the employer will need to forward these withholdings to Philadelphia.

 

Pittsburgh Residents
If an employee resides in Pittsburgh the employer will need to forward these withholdings to Pittsburgh.

 

Split Collections
The employer’s business is located in a jurisdiction that has 2 collectors one for the School District and one for the Municipality. The employer would need to submit a Quarterly return to both collectors.

 

Volunteer Employer
The business is located in a jurisdiction that has not enacted an earned income tax, but the employer has employees that reside in a jurisdiction that has enacted the earned income tax. A volunteer account can be set up for the employer to remit withheld tax for those employees

 

What is the employer's responsibility?

How can an employer set up an account?

The employer can set up an account 3 ways.

  1. Download Employer Registration Form & Fax  (610) 588-5765  Attn: TAXROLL
  2. Call  (610) 599-3139
 
The information needed to set up an account is:
  • Company name
  • Physical address of business location
  • Mailing address if different
  • Phone #
  • Fax #
  • E-mail address
  • Federal ID
 
Where can I locate the tax rate for a specific jurisdiction?          

If you need information on Earned Income Tax rates please go to:  http://munstatspa.dced.state.pa.us/MunicipalTaxInfo.aspx?H=1      

** Please note this is not a Berkheimer website and we are not responsible for any such third party content that may be accessed via this link.**

 

How can I find out what Municipality my business is located in?

If you need to locate what jurisdiction you are residing in please go to:

http://munstatspa.dced.state.pa.us/FindLocalTax.aspx?T=1

** Please note this is not a Berkheimer website and we are not responsible for any such third party content that may be accessed via this link.**

 

How often is a return filed?

You are required to file a return quarterly 

 
Due on or before: 
1st Quarter January, February & March April 30th
2nd Quarter April, May & June July 31st
3rd Quarter July, August & September Oct. 31st
4th Quarter October, November & December Jan. 31st
 

How can a return be filed?

There are 6 ways you can file your quarterly return.

1. You can use our format and upload your file at https://cp-efile.hab-inc.com/employer/
 
2. You can file online at https://cp-efile.hab-inc.com/employer/
 
3. You can request a pre-printed Employer’s Quarterly Earned Income Tax Return(E-1) with your account information and employee’s names and Social Security Numbers be mailed to you.

4. You can request an Employer’s Quarterly Earned Income Tax Return (E-1) with  your account information be mailed to you.  You can attach your quarterly report listing each employee’s information and return to our office. 
 
5.  You can download an E-1 form from our website at http://www.hab-inc.com/content/downloadforms.htm or by clicking here
 

6. You can use our Fill, Print Mail form from our website at http://www.hab-inc.com/content/downloadforms.htm or by clicking here.

 
Mail returns to:

Berkheimer

Earned Income Tax Administrator

PO Box 900

Bangor, PA 18013-0900

  

What is the difference between the e-file choices Report Upload and Filing Online?

To electronically upload a quarterly return,

1. Choose CSV or Federal Format (with a slight modification)

2. Set up an online filing account that is password protected.

3. Enter employer information and attach your file.

4. Set up a payment account by entering your banking information and securely pay online.

5. DONE!!

 
  • Each quarter you will be able to upload and pay online.
  • You will also be able to view your previous upload information.
  • You can file for multiple employer accounts using one payment account login.
 
 

To file electronically online,

1. You will need your HA Berkheimer account number and your Federal Tax ID (EIN) number.

2. On the efile page, enter your account number and your Federal Tax ID number.

3. Follow the step-by-step procedures

4. Enter your banking information to securely pay online

5. DONE!!

Click here for a preview of the E-File process

How do I upload my W-2 Reconciliation?

1. Choose CSVFederal Format (with a slight modification) or SSW2 Format

2. Enter employer information and attach your file.

Note: You will need your HA Berkheimer account number and your Federal Tax ID (EIN) number.

Click here for a preview of the W-R Upload process

Employer Electronic File Upload Questions:

You can obtain a copy of our formats below.

If you have any questions, please feel free to call our Customer Care Department at (610) 599-3139 or e-mail our Customer Care Department

   
Employer Earned Income Tax Formats
E-1 File Formats
 
W-2 R File Formats      
CSV File Format Federal File Format SSW2 Format
 

How should payments be submitted?

1. You can mail your payment with your E1 form to the address listed below.
2. If you are filing on line you will be required to pay on line at no extra costs. 

 
Mail payments to:

Berkheimer

Earned Income Tax Administrator

PO Box 900

Bangor, PA 18013-0900

 

How should an amended return be submitted?

An amended return needs to be submitted in writing and include the reason for the amended return, previous payment information and amended information.

 
Mail amended returns to:
Berkheimer
Earned Income Tax Administrator
PO Box 900
Bangor, PA 18013-0900
 
 

If you have any question you can call (610) 599-3139 or E-mail Customer Care Department